Jan 12, 2021 Alister Grigg

How to Protect Your Information from Unauthorised Access on SAP Extended ECM

Three essential elements determine your security.

Information protection is increasingly becoming a top priority for businesses around the world. With steep fines and stricter regulations coming into effect, organisations must institute proper tools and procedures to mitigate this.

Electronic records on SAP Extended ECM are no exception to the rule. Information stored on an ECM system is valuable to the business that uses it. Unauthorised access or accidental breach of this information can have devastating consequences for the company, resulting in financial and reputational loss.

These systems must be protected against internal and external threats for the company to maintain confidentiality, integrity, and corporate responsibility. However, security can at times be an overlooked blind spot for internal cybersecurity measures. The information silos that often occur for large organisations leave them vulnerable and the information unprotected.

The key to protecting information in SAP is a combination of three primary elements: identification, monitoring, and control. This blog will explain each in detail to assist companies in evaluating and implementing their information security measures.


Perhaps the most effective security measure is identifying potential threats to information breaches in the first place and rectifying them before they even become a problem. Thus, identifying possible threats, security loopholes and internal policy abuses should be on the top of mind for organisations who want to secure their SAP document and records.

One way an organisation can ensure that they are continually identifying potential weaknesses in their organisation is through automated audits. Audits can uncover usage patterns of your users and highlight any unusual or unnecessary access.

In addition to this, successful identification measures can help businesses avoid additional expenditures on over usage of read-only licences terms of use.


In combination with identification, monitoring users’ activities, and the access they have is paramount to preventing unauthorised access to your contents in SAP Extended Management platform.

Managers and administrators who have an overview of the access permissions to their information repositories can make smarter and faster decisions. The quicker decision-making process enables organisations to identify irregularities early and breaches faster, boosting the access security of systems like SAP Extended Management which lack such a system.

In addition to the added security, the ability to view information on individual folders, across collections of content, or throughout the whole repository makes complex information security structures manageable.


It should go without saying that having control over which and what users have access to what information is critical for the document platform’s controller. However, this third and final element goes beyond merely having permission control – it is how efficient and effective it is.

Managers and administrators must have a quick and easy way to assign and revoke access to content and information held within their repositories. They should have complete control over the process and edit permissions settings with a few clicks.

Detailed dashboards and bulk management tools help administrators achieve these goals. It provides them with the essential capabilities to quickly address and even outright avoid information leaks.

Dashboards and centralised permissions management control also help organisations become more efficient by providing access to different user levels. Those who do not need to concern themselves with certain documents will not even view them, leading to less operational confusion and a more efficient business.

All three elements, one tool

While the above three elements may be simple to understand, they are complicated and challenging to implement if done manually. Businesses may not have the resources, tools, or expertise to cover all three aspects.

Fastman Permissions Management Suite for SAP Extended ECM will help to narrow this gap. It is significantly fast to deploy and addresses all three critical elements of information repository security.

A comprehensive yet easy-to-use, off-the-shelf solution highlights potential record security loopholes while giving you the power to address and resolve them before they become a risk. The state of art dashboard provides detailed analytics and complete overview of the permissions settings for the entire users / group profile in the SAP Extended ECM instance. Now, administrators can manage users’ permissions across their organisation and instantly edit access on a document, folder or hierarchy as needed.

If you would like to find out more about this solution, consider Fastman. Fastman designs and delivers high-value business and technical solutions for information repositories such as SAP Extended ECM, enabling companies to maximise the record management system’s value, reliability, and security.

Contact Fastman today for a free demonstration and begin to take the security of your information into your own hands.

Get access to Information Security Trends for 2021

As more and more companies find themselves taking advantage of digital business processes and data, information security has emerged at the forefront of 2021 business practices. Businesses that not only use, but secure data to its maximum potential are giving themselves a significantly better growth opportunity and, most importantly, a better company name.

Download our white paper to find out what information security is and how you can profit from current trends.

Click to download the free guide

Published by Alister Grigg January 12, 2021